trust
is everything

INTRODUCTION

This privacy policy relates to the care services offered by Verloskundigenpraktijk Weesp within the midwifery practice Weesp and through the websites (www.verloskundigenweesp.nl). This privacy policy explains how VerloskundigenpraktijkWeesp handles the processing of personal data. This privacy policy describes, among other things, which (categories of) personal data are collected. For
what purpose the personal data will be used for and to what categories of recipients the personal data will be provided.

INFORMATION ABOUT MIDWIFE PRACTICE WEESP

Verloskundigenpraktijk Weesp is located in Weesp and registered under registration number 65955900 in the
Trade Register of the Chamber of Commerce.Hereinafter, Verloskundigenpraktijk Weesp will be referred to as “Verloskundigenpraktijk Weesp”.For questions regarding the privacy policy, Verloskundigenpraktijk is
Weesp accessible on weekdays from 08.00-17.00 on telephone number 06-22972718. You can also contact us by e-mail. The e-mail address is praktijk@anticonceptie-weesp.nl.

PROCESSING OF PERSONAL DATA

Personal data of clients are processed by Verloskundigenpraktijk Weesp for the purpose of the
following objectives:
– Execution of the medical treatment agreement;
– Administrative purposes;
– To maintain and expand relationships with clients;

Principles of processing are:
– the medical treatment agreement;
– consent;
– legitimate interest of Verloskundigenpraktijk Weesp.

WHAT PERSONAL DATA ARE PROCESSED BY VERLOSKUNDIGENPRAKIJK WEESP

a. Name, first names, initials, title, gender, date of birth, address, zip code, city, telephone number, e-mail address and similar information of the pregnant woman and her partner required for communication. Medical data and other special personal data, including citizen service number, if and to the extent necessary for the performance of the medical treatment agreement and the declaration of costs to the health insurer;

b. NAW Data for purposes of quality assurance and follow up treatment under quality assurance Population Research Act (counseling data and prenatal screening);

c. Complaints and comments about the treatment of the person concerned;

d. Other data strictly necessary for proper treatment and handling of the treatment.
The above list is not exhaustive and may vary according to the treatment agreement.

ONLINE REGISTRATION OF PERSONAL DATA

Personal data are registered in the online obstetric registration system Onatal which complies with
security standards set forth in the AVG law. This system can only be accessed by practice-registered midwives and assistants. All of these healthcare providers have a legal duty of confidentiality (professional secrecy). Registration of name and address, date of birth, BSN and health insurance number are digitally processed for the purpose of client file, identity verification and submission of claims to the health insurance company.

E-MAILADRES

E-mail addresses are digitally processed for the purpose of sending: invitations to participate in surveys for the purpose of evaluating the care provided by the midwife’s practice, possibly temporary important information. This is done via secure e-mail. Partner email address is basically not used.

SHARING HEALTH STATUS WITH OTHER HEALTH CARE PROVIDERS

Data processing of clients’ past and present health status, health status of the (future) child, examinations and treatments performed are recorded for the purpose of providing care. This information is shared with other health care providers only when medically necessary and for the purpose of care. The secure systems, Zorgdomein or Zorgmail, are used for communication with other health care providers. The care providers include gynecologists, clinical obstetricians, pediatrician, general practitioner, consultation office, maternity care and the health insurance company regarding claims.

PERINED

Data on pregnancy and birth are provided to thePerinatal Registry for the purpose of national quality improvement and research. You can read information about your privacy at Perinatal Registration on the website www.perined.nl/privacy Perined manages a database of medical data on behalf of health care providers. The mother’s zip code and date of birth are recorded, this makes the person traceable.

PERIDOS

If you are participating in scraings programs PNS, 13 wk and 20 week ultrasound and heel prick, data is exchanged with the national database Peridos for the purpose of carrying out screening and any treatments, and for the purpose of ensuring quality of care. More information about your privacy in screening programs during pregnancy can be found in the leaflets and on the programs’ RIVM websites.

VECOZO

This system is used to communicate with health insurance companies.

PRAEVENTIS

The data surrounding the 12-week blood test and heel prick are shared with RIVM through this system.

SCIENTIFIC STUDIES

We do not share data with scientific studies without consent. We ask permission from those involved before sharing information about, for example, pregnancy.

PREGNANT-PORTAL

Through Zwangerenportaal.nl, the midwife practice offers clients the opportunity to have digital access to her own medical records, receive additional relevant information around pregnancy and birth. All this is done in an online secure environment using account verification. You also get to see ads from which the pregnancy portal benefits commercially. Based on your zip code and IP address show his ads, this data makes the person traceable. Check Pregnancy Portal’s privacy statement for more information.

BIRTH CARDS

Sent birth announcements and cards are hung in the public waiting area of the practice and subsequently destroyed. If you do not want your name and address information to be visible in the waiting room, please remove it yourself with, for example, a waterproof felt-tip pen.

(ON-LINE) REGISTRATION AND APPOINTMENT

If you register with us on-line or make an appointment with us, the information you provide will be used solely to manage your registration and appointment. Your personal data is processed to complete your registration. The legal basis for this processing is that this data processing is necessary for the legitimate interest of Verloskundigenpraktijk Weesp and of you. Specifically, this interest consists of Verloskundigenpraktijk Weesp’s and your interest in processing your registration in the medical system. This personal data is kept as long as necessary for the full period of care. You can also sign up by calling us at 06-22972718.

IMPROVING OUR SERVICES

We may use your information to improve our services. However, we only do so if you have provided the data for that purpose, or given us permission to do so. Consider, for example, your feedback sent to us via any complaint form or the consent you have given for the use of cookies.

POSTING A COMMENT

You may leave a question and/or comment regarding a particular topic (e.g., childbirth consultation, finances, or information about training). To do so, you are required to provide your name and e-mail address in the corresponding form. If that is not provided by you, then you cannot leave a question and/or comment. Your personal data is processed so that we can register your question and/or response and (if desired) notify you if there are follow-up responses or new posts. These processing of your personal data may be possible because you have given your consent. You have given this consent by entering the requested personal data yourself. Such consent may be withdrawn at any time (without prejudice to the lawfulness of data processing operations prior to the withdrawal of consent. Personal data will be kept as long as your question and/or response is deemed current.

CONTACT FORM AND POSSIBLE SUBMISSION TO PREGNANCY PORTAL

Your personal data is processed to handle questions, complaints or other types of communication after you fill out the contact form on the website. Therefore, depersonal information is also required to be entered. The legal basis of this processing is that such data processing is necessary for the legitimate interest of Midwifery Practice and you. Specifically, this interest consists of the interest of Midwifery Practice and you in being able to handle questions, complaints or other types of communication requested by you. This personal data will be kept as long as necessary for the complete answering and handling of the question, complaint or other type of communication sent with the contact form. We may transfer your personal data to Pregnancy Portal, based in the Netherlands. This is so that Pregnancy Portal can contact you in the future for commercial purposes. This is permitted, if you have given separate consent prior to completing the contact form (by clicking the corresponding consent box). Such consent may be withdrawn at any time (without prejudice to the lawfulness of data processing operations based on consent prior to its withdrawal). This personal data will be kept by Pregnancy Portal for a maximum of 60 months.

PHOTOS ON OUR WEBSITE

Photographs on our website may constitute processing of personal data. This is the case when a person is depicted in the photos. To the extent necessary, the individuals concerned have freely consented to the publication of those photographs. Thereby, a legitimate interest exists for Verloskundigenpraktijk Weesp for the associated processing of personal data. This interest consists of being able to post the photos on the website, maintaining the website and the right to freedom of expression. Photos are displayed on the website as long as Verloskundigenpraktijk Weesp deems the photo in question to be of added value to the website.

THIRD-PARTY WEBSITES

This privacy statement does not apply to third-party websites connected to this website by links. We cannot guarantee that these third parties will handle your personal data reliably or securely. Therefore, we encourage you to read the privacy statements of these websites before using them.

CUSTODY

The medical record is kept for 20 years according to legal provision of the Medical Treatment Agreement Act. Other personal data provided by you, for example for participation in information evenings, will be destroyed after use. Sent birth announcements and cards are hung in the public waiting area of the practice and subsequently destroyed.

COOKIES

The good example of processing personal data using cookies is Google Analytics. Specifically for GoogleAnalytics, the Personal Data Authority has written a guide for making those cookies “privacy friendly.” In that case, the use of Google Analytics does not require consent. For more information, see the website of the Personal Data Authority. This documentation was prepared by the Personal Data Authority under the Personal Data Protection Act. However, the expectation at this time is that the explanation under the AVG will be no different. In the Netherlands, cookies are subject to additional legislation based on the Telecommunications Act.

We use cookies on this website. A cookie is a small text file that is stored in the browser of your computer, tablet or smartphone when you first visit this website.

These ensure that the website works properly and that, for example, your preferences are remembered. These cookies are also used to make the website work properly and to optimize it. On your first visit to our website, we have already informed you about these cookies and asked your permission to place them. You can opt out of cookies by setting your Internet browser to stop storing cookies. In addition, you can also delete any information previously stored through your browser’s settings.

USE OF PERMANENT COOKIES

Permanent cookies allow us to recognize you when you visit our website again. This allows the website to be set specifically to your preferences. Even if you have given consent for cookies to be placed, we may remember this through a cookie. This eliminates the need to repeat your preferences each time, thus saving you time and allowing for a more enjoyable use of our website. Permanent cookies can be deleted through your browser settings.

USE OF SESSION COOKIES

Session cookies allow us to see which parts of the website you have viewed with this visit. This allows us to tailor our service as much as possible to the browsing habits of our visitors. These cookies are automatically deleted as soon as you close your web browser.

USE OF ANALYTICAL COOKIES

We keep statistics on our website, but at all times this is either completely anonymized or pseudonymized. No statistics are kept on parts of the website where your health information is exchanged. For tracking statistics, we may use the applications below.

GOOGLE ANALYTICS

In cases where we have activated the Google Analytics tool, cookies from the American company Google are placed via our website, as part of the Analytics service. We use this service to track and get reports on how visitors use the website. This tool is privacy friendly set up. For example, we have not allowed Google to use the Analytics information obtained for other Google services, we have the IP addresses pseudonymized and have a processor agreement with Google.The information collected by Google is transferred to and stored on servers in the United States. Google claims to adhere to the Privacy Shield principles and is a member of the U.S. Department of Commerce’s Privacy Shield program. This includes an adequate level of protection for the processing of any personal data.

MATOMO ANALYTICS (PIWIK)

In the event that we have activated the Matomo Analytics tool, then (first party) cookies are set to track visitor statistics. It allows us to map how visitors use our website (how long you stay on a page, from which page you came here and to count the number of unique visitors). All data remains on our server and is never shared with other parties.

SECURITY

Verloskundigenpraktijk Weesp has taken appropriate technical and organizational measures to ensure a risk-appropriate level of security. Among other things, the website www.verloskundigenweesp.nl and www.verloskundigen-weesp.nl are secured with a so-called SSL certificate. Transmission of personal data thus takes place via a secure connection. In addition, emails are sent by email servers that are specifically secured for healthcare. The other technical companies we work with are NEN7510 certified.

PROCESSORS AND OTHER THIRD PARTIES

We may provide the personal data you provide to us to third parties as necessary to carry out the purposes described above. We do not transfer personal data to other parties with whom we have not entered into a processing agreement. With these parties (processors or data controllers) we naturally make the necessary arrangements herein to ensure the security of your personal data. Furthermore, we will not provide the personal data you provide to other parties unless required and permitted by law.

Otherwise, access/personal data may be granted to the following persons and entities

Investigators referred to in Article 7:458 of the Civil Code;
Health insurers to the extent necessary for the purposes of the obligations under the insurance contract;
Third parties in charge of debt collection to the extent that access/disclosure is necessary and does not involve medical data;
Others, when the basis of the data processed is: Consent of the data subject; A need to fulfill a legal obligation; Safeguarding a vital interest of the data subject.
Others, where the further processing is for historical, statistical or scientific purposes, if the controller has taken appropriate measures to ensure that further processing is carried out only for these purposes.

INSIDE THE EU

We do not provide personal data to parties located outside the EEA, a country or international organization in respect of which an adequacy finding has not been made, or a country with which no legally binding and enforceable instrument has been concluded.

YOUR PRIVACY RIGHTS

You have the right to access, correct or delete personal data that we have received from you. You can also object to the processing of all or part of your personal data by us or one of our processors. You also have the right to have us transfer the data you provide to yourself or on your behalf directly to another party. We may ask you to identify yourself before we can comply with the aforementioned requests. Should we process your personal data on the basis of a consent given by you to do so, you always have the right to withdraw this consent. In some cases, we cannot comply with the total deletion of all your data because we have a legal retention obligation. We will notify you of that.

If you wish to exercise one or more of these rights, please contact us through the contact options listed above. Apart from the above rights, you always have the right to file a complaint with the Personal Data Authority.

CHANGES

This privacy policy is subject to change. It is therefore advisable to regularly review this privacy policy. The current version of the privacy policy was last modified on May 23, 2023.

trust is everything